Job Overview

Job details

Job type

• Full-time

 

Location

Bengaluru, Karnataka•Hybrid work

 

Full job description

Description

Align Technology is looking for a Site Office Administrative Assistant as part of the growing team in Bangalore. This exciting role would be part of a culture that is helping to improve lives every day through digital dentistry. The site Admin Assistant will support the site leader and manage all the administrative activities for the Bangalore site. Manage the ramp up and new site activities, handle the site related procurements, manage Lab related requirements, billings and expense management. Manage multiple business and functional stakeholders. Work with different vendors. Support the admin related team needs. SPOC for any IT and facilities requirements

Role expectations

• Independently manage the administrative activities for the site as Site Admin
• Act as the point of contact among executives, managers, employees, and other external partners
• Coordinate with cross team, cross site and cross geo leaders and teams
• Manage various internal and external stakeholders
• Format information for internal and external communication – memos, emails, presentations, reports
• Manage executives’ calendars and set up meetings
• Manage Infrastructure and HW procurements, creation of purchase requests and ensure to follow-up with the approvers to get a timely approval, track delivery, manage inventory
• Ability to read the contracts and submit them through CLM approvals
• Onboarding of the vendors along with privacy, security, and audit team reviews
• Arrange corporate events to take place outside of the workplace
• Make travel arrangements for international/domestic
  Prepare expenses and generate monthly newsletter
  Oversees the performance of site office staff
  Act as an office manager by keeping up with office supply inventory

What we're looking for

• 8+ years of work experience as admin assistant role.
• Experience in managing and coordinating site administrative activities independently
• A 'can do' attitude, high energy, and creativity are required along with organizational skills and ability to handle multiple tasks.
  • Excellent stakeholder management
• Strong interpersonal, oral, written, and visual communication skills, with ability to present findings concisely and effectively.
• Strong Decision making and Problem-solving skills
• Strong time-management skills and the ability to organize and coordinate multiple projects at once
• Experience working with external Vendors
• Experience of Procurement and Inventory management
• Excellent in MS Office and other productivity tools
• Uphold a strict confidentiality
• Bachelor’s degree preferred

About Align Technology

Your growth and well-being:

At Align, every smile matters. We are committed to supporting your health, contentment, and professional development through tools and initiatives designed to help you thrive. While benefits may vary by location, you can expect the following wherever you join us:

• Health and well-being programs to keep you thriving in both body and mind.
• Employee discounts on Invisalign products.
• Learning opportunities though online learning resources and support for your individual development plans.
• Inclusive workspace that fosters diversity and collaboration.

Country-specific details will be shared with you by your recruiter during the interview process.

Discover Align:

At Align Technology, we are a global community of game-changers and smart team players, united by our belief in the power of a smile. Our dynamic team of exceptional employees is dedicated to transforming the industry and creating extraordinary outcomes every day.

We foster a culture where thinking differently and seeking new experiences are not just encouraged but celebrated. With the Align Mindset, we empower each other, ensuring every voice is heard and valued in an inclusive environment that inspires creativity and collaboration.

As part of our commitment to innovation, Align Technology includes exocad and Cubicure, companies that enhance our offerings and extend our impact to industry transformation.

Eager to learn how we embrace diversity and nurture employee well-being?

Explore Align's culture here!

Want to discover more about exocad and Cubicure? Click on their names for additional information.

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Global Diversity Statement:

At Align, we believe in the power of a smile, and we know that every smile is as unique as our employees. As we grow, we are committed to building a workforce rich in diverse cultural backgrounds and life experiences, fostering a culture of open-mindedness and compassion. We live our company values by promoting healthy people and healthy communities, all with the intent of changing millions of lives, one unique smile at a time.

Equal Opportunity Statement:

Align Technology is an equal opportunity employer. We are committed to providing equal employment opportunities in all our practices, without regard to race, color, religion, sex, national origin, ancestry, marital status, protected veteran status, age, disability, sexual orientation, gender identity or expression, or any other legally protected category. Applicants must be legally authorized to work in the country for which they are applying, and employment eligibility will be verified as a condition of hire.