Job Overview

???? Job Details

• Position: Administrative Associate (HR & Finance)

• Location: Madurai, Tamil Nadu (Hybrid Work)

• Job Type: Full-time, Permanent

• Salary: ₹16,000 - ₹18,000 per month (Includes yearly retention bonus)

• Shift & Schedule:

  • Work Timing: 2:00 PM to 11:00 PM (to be confirmed after probation)

  • Work Days: Wednesday to Monday (Tuesday is weekly off; final schedule post-probation)

  • Weekend Availability: Yes

• Work Location: Hybrid (Madurai-based candidates only)

???? About Chess Gaja

Chess Gaja, founded by GrandMaster Priyadharshan Kannappan, is a global online chess academy with students from 20+ countries. We are looking for a proactive and detail-oriented individual to join our team as an Administrative Associate (HR & Finance).

This is an entry-level role designed for freshers or candidates with prior internship/project experience. You'll work across people operations, basic finance, and administrative systems—playing a crucial role in supporting the internal structure of Chess Gaja.

???? Key Responsibilities

• Employee and Coach Records: Maintain and update employee records and coach databases.

• Onboarding & Offboarding: Assist with onboarding and offboarding processes for team members and contractors.

• Attendance & Payroll: Track leave, attendance, and time logs for payroll and compliance.

• Expense Tracking: Support payroll preparation and coordinate with accounting personnel. Record expense reports, vendor payments, and invoices in internal systems.

• Compliance Documentation: Help maintain operational data and backend updates for HR and finance dashboards, and coordinate documentation for statutory compliance (e.g., invoices, agreements).

• Internal Communication: Support internal communication efforts like policy updates and HR announcements.

• Performance Tracking: Collaborate with the leadership team on performance tracking and documentation.

???? Requirements

• Education: Educational background in Commerce, HR, or Business-related fields preferred. Freshers or candidates with relevant internship/project experience are welcome.

• Skills:

  • Strong organizational and time management skills.

  • Basic understanding of finance, accounting, or HR concepts.

  • Confidence in using tools like Google Sheets, Trello, and project trackers.

  • Ability to maintain confidentiality and work independently in a hybrid setup.

  • A proactive mindset with a willingness to take initiative.

  • Clear communication and documentation skills.

• Tech Savvy: Comfort with tech and eagerness to learn new platforms.

???? We Can Train You On

• Internal HR workflows, leave management, and onboarding practices.

• Tools like CRM, Trello, QuickBooks alternatives, and our Learning Management System (LMS).

• Basics of payroll, invoice tracking, and expense reconciliation.

• Process documentation, dashboards, and internal audit support.

• Foundational understanding of a growing education-focused organization.

???? What We Are Looking For

• Self-driven individuals who can take ownership and maintain confidentiality.

• Strong attention to detail and accuracy, especially in documentation and data entry.

• Interest in people management, finance processes, and business systems.

• Good written and spoken English communication skills.

• Hybrid Role: Ability to visit our registered office in Madurai whenever required (for meetings, training, or coordination).

???? Benefits

• Paid Sick Time

• Work from Home

❓ Application Questions

• Can you bring your own device? (Laptop and Mobile Phone)

• Do you have or have the ability to get an Internet connection with an upload and download speed above 50Mbps?

• The shift timing is expected to start at 2 PM from Wednesday to Monday (Tuesday is weekly day off). Is that fine with you?

• Do you currently live in Madurai, and are you able to visit our registered office in the city whenever required?

???? How to Apply

• Education: Bachelor's (Required)

• Expected Start Date: 01/05/2025

If you're looking to kickstart your career in an education-focused company that values growth and learning, we’d love to have you on our team!

Let me know if you need further adjustments!

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