Job Overview

Job details

Pay

Job type

• Contractual / Temporary

• Freelance

• Part-time

• + show more

Shift and schedule

• Morning shift

• Day shift

• Monday to Friday

 

Location

Banashankari, Bengaluru, Karnataka•Hybrid work

 

Benefits

Pulled from the full job description

• Flexible schedule

 

Full job description

Job Role: Executive Assistance
Company: Mibestie
Location: Hybrid

About the Opportunity:

We are seeking dynamic and skilled professionals with 2–4 years of experience to join our growing team at Mibestie Executive Assistants.
This role offers a blend of virtual support services and on-field operations depending on the client's requirements.
We are hiring across multiple sectors including Accounts, Social Media Management, Administrative Support, and Field Operations.

Roles and Responsibilities
Accounts and Finance

• Manage accounts payable/receivable.
• Handle invoicing, expense tracking, and basic bookkeeping.
• Prepare monthly financial summaries and reports.
• Work with accounting software like Tally, QuickBooks, Xero.

Social Media Management

• Plan, create, and schedule posts across social media platforms (Facebook, Instagram, LinkedIn, etc.).
• Run basic paid ad campaigns under guidance.
• Monitor audience engagement and report analytics.
• Collaborate with the content and design teams for campaigns.

Administrative and Operational Support

• Data entry, document management, and email handling.
• Appointment scheduling and calendar management.
• Virtual client communication and CRM updates.

Field Operations (Field Workers)

• Visit client locations for documentation, verification, and deliveries.
• Onsite data collection, basic survey work, or marketing activities.
• Assist in event coordination and field marketing activities.
• Act as the brand ambassador during field activities.

Key Responsibilities:
Executive Support
Virtual Executive Assistant: Manage executive schedules, meetings, travel arrangements, and confidential communications.
Operations Management
Virtual Office Manager: Streamline virtual office operations and team coordination.
Project Coordinator: Assist in planning, tracking, and ensuring timely delivery of project tasks.
Client / Customer Support
Virtual Receptionist: Serve as the first point of contact for client communications.
Customer Service Representative: Resolve client queries via phone, email, or chat, ensuring customer satisfaction.
Administrative Support
Virtual Administrative Assistant: Provide comprehensive support in scheduling, documentation, email handling, and research.
Data Entry Specialist: Maintain accurate records and database management with speed and precision.
Finance and Billing
Virtual Bookkeeper: Handle financial records, reconciliations, and prepare reports.
Accounts Payable/Receivable Assistant: Manage billing, invoicing, and follow-up on financial transactions.
Human Resources
Virtual HR Assistant: Support employee onboarding, record-keeping, and HR administration tasks.
Recruiter: Source, screen, and recommend top talent for growing businesses.
Marketing and Communications
Social Media Manager: Develop and execute social media strategies for brand growth.
Content Writer / Copywriter: Create compelling content for websites, blogs, and marketing campaigns.
Email Marketing Specialist: Build and manage targeted email campaigns for customer engagement.
IT and Technical Support
Virtual IT Support Specialist: Provide technical troubleshooting, updates, and remote support.
Systems Administrator: Oversee server systems, ensure cybersecurity measures, and manage system maintenance.
Document and Knowledge Management
Document Controller: Maintain, organize, and manage critical business documents.
Knowledge Base Manager: Create and maintain internal knowledge repositories for easy access and learning.
Procurement and Vendor Management
Virtual Procurement Assistant: Support sourcing, purchasing, and vendor management processes efficiently.
Legal and Compliance Support
Contract Administrator: Draft, review, and manage company contracts and agreements.
Compliance Officer: Ensure that company practices meet regulatory and compliance standards.

Candidate Profile

• Experience: 2–4 years in relevant fields (Accounts, Social Media, Admin, Field Work).
• Education: Graduate or Diploma in Commerce, Marketing, Business, Mass Communication, or any relevant field.
• Skills Required:
• Strong knowledge of accounting or financial principles.
• Basic understanding of social media marketing.
• Good communication and client-handling skills.
• Ability to multitask between virtual and field assignments.
• Comfortable with travel within the city (for field roles).

Working Days : Monday - Saturday 9am to 6pm
Timings: 9:00Am to 6:00Pm

Job Types: Full-time, Part-time, Permanent, Freelance
Contract length: 12 months

Benefits:

• Flexible schedule

Schedule:

• Day shift
• Monday to Friday
• Morning shift

Supplemental Pay:

• Performance bonus
• Shift allowance

Application Question(s):

• Do you Speak Kannada?
• Do you stay in Bangalore ?
• Do you have your personal Laptop and Vehicle ?
• How many years of experience do you have ?

Language:

• English (Preferred)

Work Location: In person

Application Deadline: 05/05/2025
Expected Start Date: 01/05/2025